Greater Kentucky HERC

Executive Director, Systemwide Human Resources Finance And Administration - Hybrid/Remote

Location: OaklandFull Time
Job ID: 54265
Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

As a new department, Systemwide HR Finance & Administration supports the operations of UC SWHR in the following ways:

Finance - With a combined budget in excess of $1.1 billion, SWHR has the largest budget in the COO division. HR Finance supports all units within SWHR to develop their annual budgets, manage those budgets, appropriate funding for strategic projects and initiatives and identify spending/expense trends that may require additional oversight.

Reporting & Analytics -- HR Reporting & Analytics provides reporting and analysis of SWHR and Location data to identify actionable insights, assess SWHR/Location program effectiveness and future investments, and enable informed actions for SWHR and Location programs/services.

Communications - HR Communications develops information vehicles covering all functional areas of SWHR. This group is responsible for communication from SWHR to all constituents and stakeholders at UCOP, all campuses and locations as well as external to UC.

Strategic Projects: The HR Strategic Projects team supports all functional areas of SWHR by planning, organizing, and directing the completion of specific projects and initiatives while ensuring these projects are on time, on budget, and within scope.

Position Summary
Directs a large academic organization or non-academic area with multiple departments involving diverse functions. Develops organizational policies and authorizes their implementation. Provides advice, guidance and assistance to the senior leadership of the organization. Represents the organization in organization-wide and systemwide meetings and discussions. Recognized as an influential leader. Makes final decisions for the organization and ensures achievement of objectives. Erroneous decisions will have a serious impact on the overall success of division or the organization as a whole. CUSTOM SCOPE: Under the direction of the Chief of Staff (COS) to the VP of Systemwide Human Resources, the newly created Executive Director, Systemwide HR Finance & Administration is responsible for providing administrative and operational support in the areas of Finance, Reporting & Analytics, Communications and Strategic Projects for the University of California Systemwide Human Resources (SWHR) group. By overseeing these 4 units, the Executive Director provides services to SWHR, and by extension, to the campuses and locations of the University system. The Executive Director is a client-focused individual who interfaces with all levels of the organization and balances the needs of the clients with appropriate consideration of policies and processes. Through subordinate leaders, the Executive Director develops standard operating procedures and ensures clarity of roles and responsibilities between the 4 service units. * This position can be hybrid or eligible for the remote work arrangement within the state of California. The selected candidate must reside within the state of California or be willing to relocate.

Key Responsibilities

• 5% Ensures the overall monitoring and success of assigned functions and for integrating these activities with those of other major organizational segments.
• 25% MANAGEMENT: Oversees director-level management team to guide recruitment, retention, and evaluation of staff. Provides leadership and oversight and mentorship across the unit. Sets overarching, multi-year unit and individual priorities and objectives. Develops succession plans and cross-training for staff across multiple areas of expertise. Identify training and development opportunities to improve the effectiveness and growth of the unit and individual employees. Makes recommendations and implements decisions on departmental issues (operations, budget/finances, staffing needs, employee relations).
• 30% OPERATIONS: In collaboration with the COS and key stakeholders within SWHR, develop objectives and metrics for HR Finance & Administration, ensuring a high level of service can be delivered by subordinate functional teams to all SWHR client groups. Establishes and clarifies roles and responsibilities, the guidelines and general principles of service levels, standard operating procedures, use of technology, communication strategies and risk tolerance.
• 40% LEADERSHIP: By utilizing available organizational development and change management resources, as well as working with and through direct reports, create and communicate a shared vision for the new Finance & Administration unit. Facilitate the merging of the Finance, Reporting & Analytics, Communications and Strategic Projects teams to create the larger unit with distinct yet inter-dependent departments.

Experience
Required Qualifications

• Must have at least fifteen (15) years of relevant, demonstrated professional experience, preferably in higher education or other public entity.
• A minimum of ten (10) years experience in a management, supervisory, or leadership position that demonstrates the ability to effectively supervise, delegate, communicate, mentor and solve problems with a diverse and creative staff.

Skills and Abilities
Required Qualifications

• Demonstrated expertise leading an administrative group including diverse functional units with a focus on efficiency and outstanding client service.
• Ability to establish departmental mission and goals at the macro-level and to lead subordinate management in developing their respective goals in alignment with the mission.
• Highly sophisticated skills in visioning, strategic planning, organizational development, systems planning and change management.
• Expert leadership capabilities - ability to clearly articulate vision and expectations, open communication, delegate, manage and motivate others to achieve.
• Demonstrated success in program evaluation, development and implementation.
• Ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations and client service.
• Expertise in more than one of the following areas: budget, financial analysis and reporting; human resources; communications, strategic projects and data analytics.
• Demonstrated skills in employee supervision and performance management.
• Excellent communication and interpersonal skills to effectively lead, motivate and influence others; experience interfacing with senior management; strong business partnering skills.
• Superior analytical, written, and presentation skills. Ability to articulate and present solutions to complex business problems.

Education
Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training

Preferred Qualifications

• Advanced degree preferred.
• Advanced degree such as an MBA is preferred.

Licenses and Certifications
Preferred Qualifications

• CPA (Certified Public Accountant)

Job Title
Administrative Manager 3

Job Code
000549

Salary Grade
Grade 28

Payscale:
$200,000 - $235,000

Full Salary Range:
$140,400 - $279,400

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

This position can be hybrid or eligible for the remote work arrangement within the state of California. The selected candidate must reside within the state of California or be willing to relocate.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job isBackground check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=54265&PostingSeq=1







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About University of California Office of the President

The UCPath Center is the transactional hub for human resources, payroll, benefits, general ledger, workforce administration and academic processes across the entire University of California system.Located in Riverside, California, the UCPath Center will serve more than 200,000 employees from each UC campus and medical center as well as vendors, location administrators, and policy makers from the University of California Office of the President.

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