Greater Kentucky HERC

Department: MCC Biomedical Engg
Salary/Grade: NEX/11

About McCormick:

Northwestern University’s McCormick School of Engineering and Applied Science is redefining engineering education and research through its pioneering “Whole-Brain Engineering” philosophy, integrating the elements of left-brain thinking — analysis, logic, synthesis, and math — with the kind of high-level right-brain thinking that fosters intuition, metaphorical thought, and creative problem solving. Augmenting the analytical core of engineering with substantial initiatives in design, entrepreneurship, leadership and personal development, and unusual collaborations that span disciplines, Northwestern Engineering students and faculty are prepared to take the world in a whole new direction.

Northwestern Engineering comprises more than 1,800 undergraduate students, 2,000 graduate students, 190 faculty members across nine academic departments and varied programs, centers, and institutes. Northwestern Engineering staff members support innovative academic programs, an intellectual footprint that deepens the frontiers of knowledge, partnerships that catalyze education and research, and a diverse culture that embraces different viewpoints and ideas.

Job Summary     

The Senior Accounting Specialist in the Department of Biomedical Engineering (BME) manages the sponsored (grant) and non-sponsored finances for roughly half of BME faculty members. This position also manages the finances for a highly funded research center within the department. The Sr. Accounting Specialist helps train new employees, helps with complex problem solving, and provides financial policy interpretation and guidance. 

1. Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
2. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
3. Provides administrative &/or clerical support.

Responsibilities

Budget:

• Maintains & tracks individual budget accounts.
• Coordinates annual budget process including tasks associated with the open/close processes.
• Updates calendar, spreadsheets, templates & forms; monitors submissions.
• Completes reconciliation procedures.
• Creates summary reports. 
• Coordinates &/or provides information for annual salary review process.

Analysis, Statements & Reporting:

• Prepares account, budget, cost, expenditure &/or funds analysis.
• Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared. 
• Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes. 
• May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions. 

Transactions:

• Completes & maintains transactions in enterprise systems.
• Provides review and oversight of all types of financial  transactions some of which may be complex in regard to size or duration of account. 
• Reviews; ensures approval based on alternatives regarding practice & policy.
• Troubleshoots problems.
• Performs vendor/account research as needed.
• Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates. 
• Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers. 
• Provides financial policy interpretation to determine the validity of customer requests & ensure compliance. 
• Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations. 
• Enters information into database.

Grants &/or Awards:

• Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
• Completes post award accounting.
• Sets-up sub-contracts &/or start-up research accounts.
• Modifies grant budgets.
• Closes grants. 
• Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures. 
• Processes subcontract payments according to rules & regulations of granting agencies.
• Reconciles subcontract payments.
• Verifies payroll funding entries.
• Corrects charges to various accounts.

Administration:

• Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork. 
• Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction. 
• Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
• Completes other administrative &/or clerical activities such as organizing meetings; reserving AV equipment.
• Coordinates office, lab &/or building repairs & maintenance.
• Maintains inventory.

Training:

• Assists with training of new staff members
• Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Supervision:

• Supervises or leads temporary, part-time or work study students.
• Provides guidance to junior employees.

Minimum Qualifications

• High school diploma or the equivalent.
• 3 years accounting &/or bookkeeping or other relevant experience.

Preferred Qualifications

• Bachelors degree
• Three or more years managing grant funding and processing transactions in an academic department 

Northwestern requires all staff and faculty to be vaccinated against COVID-19, subject to limited exceptions. For more information, please visit our COVID-19 and Campus Updates website.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
  

About Northwestern University

Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.

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